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Site Automated Safety Sign In is a contractor management system designed to assist building management to ensure they are in compliance with OSHA to ensure safe and healthy work conditions. SASSI uses the Software as a Service (SaaS) model, where the system is fully hosted on a website and users can access it from anywhere on the Internet.

Compliance
Building management can specify compliance requirements that contractors must satisfy before their workers can sign in on site. These can include company Commercial General Liability Insurance, worker’s compensation, and worker’s licenses before providing certain services.

Inductions
This feature ensures that all workers are inducted and certified to work at a designated site. SASSI Site Automated Safety Sign In has an induction/training module enabling the building management or the contractor to create simple or complex inductions based on the Occupational Safety and Health Administration standards and an on-line question and answer session.

Safe Work Method Statements (SWMS)
Contractors can create SWMS for their work at a building. They can create them directly on the system using a template or create them off-line and upload them for later use on site.. The building management team accepts the SWMS before they can start working at the building. If they do not select an acceptable SWMS they cannot work on site.

Services
For a contractor to be able to work on site the building management will specify what types of services the contractor can provide at their building.

Tenants
There is a facility for tenants to be set up for a building. Using this feature records can be kept of work that contractors have done for a tenant as distinct from work for the base building.

Worker sign in
Workers sign into buildings principally using a SASSI Site Automated Safety Sign In kiosk. If all the workers compliance requirements are in place and they select an acceptable SWMS the worker can complete their sign-in and a wristband is printed out which they will wear and display.

Worker Sign Out
When the worker signs out they can record any incidents, injuries, risks or hazards that they observed. Time and Attendance Built into SASSI Site Automated Safety Sign In is automatic time and attendance recording. The building management can instantly see who is on site, what work they are doing and their SWMS.

Mobile SASSI
For smaller or remote sites, there is a mobile version of SASSI Site Automated Safety Sign In which contractors can sign in using a mobile device such as an iPhone, iPad or other device with internet connection. This uses their GPS location to determine the building where a contractor is signing in. This has all the compliance and other checks that exist when a worker signs into a SASSI Site Automated Safety Sign In Kiosk.

RAP is an event reporting module which enables building management to:
report incidents; conduct regular inspections; record hazards and manage contractor’s performance on-site as soon as the event has occurred.

RAP is fully integrated with SASSI Site Automated Safety Sign In . Immediate notifications are sent to designated staff, where appropriate. The system guides the user through the reporting process. It can be accessed from a variety of mobile devices including iPhones, iPads, Android and laptop or desktop computers.

Incidents
Incidents can be reported as soon as they occur using a mobile device. There are alternative actions depending on the user’s response to an incident. Incidents are escalated to appropriate staff depending on their severity. This system sends alerts to those who need to be informed or need to take action on the incident. Open incidents appear on the relevant person’s dashboard until action has been completed.

Inspections
Daily inspection tasks are stored in the system. Any items that fail the inspection will be highlighted. A hazard record can be created automatically if an inspection hazard is identified.

Hazards
Any hazards that are identified in a building are recorded in the system. If the hazard cannot be eliminated, the system guides the user through a risk assessment. If work is required to eliminate the hazard, all work will be recorded. Appropriate staff are alerted about the hazard depending on the severity.

Contractor Performance
The purpose of this section is to check that contractors are conducting their tasks in accordance with their Safe Work Method Statement (SWMS). The system displays a list of contractors who have signed in on SASSI with SWMS and are currently on site. Displayed on the building managers mobile device are the SWMS that the contractor has said they will be using. The staff member can verify that the contractor has put in place all the controls to mitigate any risks.

Dashboard
There is a dashboard home page that enables a manager to easily track any outstanding items. This is essentially the manager’s to do list. As soon as a report is submitted in RAP it appears on the relevant manager’s dashboard instantly. The following types of reports will be grouped in the dashboard:

• Reports in progress
• Additional Reporting
• Scheduled Reports

CMS is SASSI Site Automated Safety Sign In Web’s Case Management System. The purpose of the CMS is to record and track Work Requests and all the information related to them. The CMS is integrated with SASSI and is an additional tool to assist in facilities management.

The CMS holds the following information:

Like all of SASSI Site Automated Safety Sign In Web’s products the CMS is based on the Software as a Service (SaaS) model.

The system can be accessed anywhere that there is internet access. All that is needed is a browser, username and password.

Access to various features within the system is controlled by the users’ roles.

Both clients and service providers can access the system and get information relevant to their needs.

The Essential Services Maintenance system (ESM) is a complete web-enabled solution for the management of scheduled maintenance activities in buildings or other premises.

The System is designed to ensure that the maintenance of Essential Services in buildings complies with the OSHA Occupational Safety and Health Administration standards and it can be configured for the maintenance of any services in buildings.

Maintenance contractors can access the maintenance requirements for all equipment in the building using an iPad, iPhone, Android, tablet or  any other web enabled device. The results of all maintenance activities are recorded on-line and automatically compared to the requirements of the OSHA Occupational Safety and Health Administration standard. Any defects noted will be generated automatically and emailed to facility manager and alerts will sent to building management regarding critical defects.

The status of all essential services in a building can be viewed on-line.

Contractors have the ability to upload quotations to correct the deficiencies that can be easily approved on-line by building management’s authorized personnel.

No deficiencies are left unattended.

Building owners can be confident that the Essential Services are being properly maintained, monitored and reported.

SASSI Site Automated Safety Sign In has an optional “Rostering” module. Contractors who select this option can roster their staff to work at any building using SASSI. With Rostering you can easily prepare a schedule of your employees’ working hours – for a week or months ahead.

Rostering is integrated with SASSI Site Automated Safety Sign In so the actual hours on-site can be recorded against the rostered hours.

SASSI Rostering shows:

SASSI Rostering is fully integrated with the SASSI sign-on and sign-off module.

A manager can build a roster with a simple graphical interface based on a calendar month. The system manages hours for students and visa holders. It can record annual, sick and other leave.

Managers can reconcile actual and rostered Hours.

SASSI Rostering can be interfaced with payroll and HR systems

The SASSI Site Automated Safety Sign In Help Desk has been specifically designed to meet the needs of building managers and their tenants. It is totally integrated with the other application within SASSI.

Tenants can create help desk requests on-line
The building management can register all tenants on the system. Once they are registered, tenants can make help desk requests using a simple intuitive web interface. They can request work to be carried out, problems such as faulty facilities or after hours service.

Requests appear immediately on building management’s desk top
As soon as the request is saved, an email alert is sent to the relevant building manager and it will appear on their SASSI desktop.

Work requests can be assigned on-line to contractors
The building management can issue a work order to a contractor on their authorized list.

The status of requests can be viewed from anywhere
In real time the tenant, building management and the contractor can view the status of the request. Contractors can update work progress on-line As the work progresses, contractors can update the status in the system, so building management and tenants are kept fully notified as well as the contractor’s management.

Broadcast notifications
The Help Desk has an email broadcast facility by which notifications can be sent by building management to all tenants, contractors, management employees or selected individuals by email.

Comprehensive reports
There is a comprehensive reporting function, by which users can get information and statistics on all the work requests.